Notarization and Document Verification (Apostilie)

Notarization & Document Verification (Apostille)

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  • Notarization

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    1. General
    The authority of a diplomatic and consular representative to utilize notarial powers abroad derives from Section 50 (A) of the Notaries Law, 5736 - 1976. Under this law, such an action performed by the representative by virtue of these powers is equivalent to the act of a notary.
    Notarization must be performed in the physical presence of the diplomatic / consular representative.
    Israeli missions abroad are not authorized to prepare or edit legal documents.

    2. Notarizations provided by the mission
    The notarizations provided by the mission under the law and its provisions:
    • Verification of signatures
    • Verification of the signatures and stamps of the official institutions and officials in the country in which the mission is serving, in countries that are not signatories to the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents - 1961 (apostille).
    • Life certificates
    • Certification of the accuracy of a document copy
    • Taking and certifying affidavits
    • Certifying expert opinions and medical certificates
    • Certification of wills

     

    The diplomatic / consular representative will not notarize documents in the following circumstances:
    • The act is not performed freely and willingly.
    • The act contravenes the laws of the country in which the mission is serving.
    • The document is fraudulent and/or violates the law.
    • The document is incomplete or defective.
    • If the representative or the signatory does not know the language of the document, the translation will be implemented under special conditions that are specified in the relevant legislation.

     

    Comment: The diplomatic / consular representative may exercise discretion regarding each notarization and he may refuse to notarize a document if he is not convinced that all the legal requirements have been met.

    3. Original documents and copies
    The mission is authorized to confirm that a particular document is a certified copy of another document, subject to internal guidelines. If it is necessary to verify the copies of original documents, the mission's Consular Department will photocopy the original document in order to ascertain that the copy is identical to the original and will then issue the certification. Photocopies of documents that were not made by the mission's Consular Department will not be accepted.
    There is a charge for photocopying documents. For the cost per photocopied page, see the table of fees in section 1-56, subsection 2 (click here to open the table of fees).

    4. Identification of the person requesting the service
    The representative will identify the citizen by means of his passport, identity card or other public document bearing a picture of the citizen, which is satisfactory to the diplomatic / consular representative.
    Identification for the purpose of signing a document to be used in a real estate transaction will be performed solely by means of an identity card or a passport.

    Comment: The diplomatic representative has no authority to carry out notarizations regarding minors without prior authorization from the Foreign Ministry in Jerusalem.
  • Public Document Verification (Apostille)

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    There are two options for verifying a public document:

     

    1. Verification by means of apostille
    In 1978, Israel signed and ratified the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents – 1961 (hereinafter: the Hague Convention). The purpose of this Convention was to shorten the processes required for a particular country to recognise the official documents issued by another country, by means of apostille certification.
    Public documents and certificates that were issued in one of the countries that are signatories to the above Convention, and which bear the apostille stamp, are valid for presentation in Israel, without the need for additional verification / certification by the diplomatic / consular representative at the Israeli mission.
     
    Additionally, for countries that are signatories to the Hague Convention, no additional verification is required by the mission consul of the country for which the document is designated, if it was stamped with an apostille in Israel.
    With regard to a list of the countries that signed the Convention, and details about the authority competent to grant apostille certification in each country, as well as additional information, click here

    Please contact the following Secretary of State in the following states:
    1. Illinois- Chicago - 312-814-2067
    2. Indiana- Indianapolis - 317-232-6542
    3. Iowa- Des Moines - 515-281-5204
    4. Kansas- Topeka - 785-296-4564
    5. Michigan- Lansing - 517-373-2531
    6. Minnesota- St. Paul - 651-296-2803
    7. Wisconsin- Madison - 608-266-5503
    8. Missouri- St. Louis - 314-340-7490
    9. Nebraska- Lincoln - 402-471-2558
    10. North Dakota- Bismarck - 701-328-2900
    11. South Dakota- Pierre - 605-773-5004

    2. Verification by means other than apostille
    Verification of a document in a country that is not a signatory to the Hague Convention should be implemented as follows:After the document is verified by the competent authority in the foreign country (usually the Foreign Ministry or Ministry of Justice), the Israeli consular representative verifies the signature of the competent authority.